Week 02
New deliverable“Could you add another page for our partner directory?”
AI scope creep detection
Know when “one small request”becomes extra work.
Scovara compares client requests against your human-verified project scope and shows the contract evidence — before your team says yes.
- PDF & DOCX agreements
- Human-verified scope
- Evidence quoted from your contract
NorthwindBrand refreshRequest 014
Client requestManual · pasted
Maya Lindqvist
Marketing lead · Northwind
“Loved the new brand direction! Before launch, could you also create three short campaign videos for our socials? Nothing fancy.”
- Requested work
- 3 × campaign video
- Closest scope entry
- Excluded · p.7
- Evidence
- Quoted · §5.3
Verified scope · v2Human-verified
- INCLUDEDBrand identity systemp.3
- INCLUDEDLaunch landing pagep.4
- LIMITTwo revision rounds per deliverablep.5
- EXCLUDEDVideo production and editingp.7
Northwind_SOW_v3.pdfPage 7 · §5.3 Deliverable boundaries
“Video production and editing are excluded from this engagement.”
Quote matched in source document
AI analysis
Comparing with scopePotential out of scope
Video production is listed as excluded in the verified scope.
Human decisionAwaiting your team
Built for teams that
deliver client work
- Agencies
- Development studios
- Design studios
- Marketing teams
- AI automation studios
- Consultancies
- Fractional teams
- Freelancers
- Product studios
In one paragraph
What is Scovara?
Scovara is AI-assisted scope creep detection for client-service businesses. It compares each client request with your human-verified project scope and shows the contract language behind every result, so your team can decide whether new work is covered before saying yes.
Not sure what scope creep looks like in practice? Read seven scope creep examples from client projects.
- Who it's for
- Agencies, development and design studios, marketing teams, AI automation businesses, consultancies, fractional teams and freelancers: anyone delivering client work against an agreement, SOW or proposal.
- The problem it solves
- Extra work arrives as small requests in chat, email and calls. When nobody checks the agreement each time, teams say yes to work that was never priced.
- How the analysis works
- Upload the signed agreement (PDF or DOCX). AI drafts a structured scope: included work, exclusions, limits and rules. Each client request is classified as in scope, needs review or potential out of scope, with the supporting clause quoted.
- Why a person verifies
- AI can misread a contract. Scovara only analyzes requests against a scope someone on your team has reviewed and verified, and a person records every decision.
The pattern
It usually starts with “Can you also…”
Nobody decides to give away work. It happens one reasonable-sounding yes at a time — usually before anyone has reopened the agreement.
- Week 03Extra revision
“Can we get three more revision rounds on the homepage?”
- Week 05New integration
“Can you quickly connect HubSpot to the contact forms?”
- Week 06Excluded service
“Could you also create two campaign videos for launch?”
- Week 08Unclear request
“Can we add this small API integration before go-live?”
None of these sound like much. Together, they're a different project.
Same request, two outcomes
The difference is one check before the yes.
Scope creep rarely comes from difficult clients. It comes from nobody opening the agreement at the moment it matters.
Without a scope check
- Small request
A client asks for “one quick thing”.
- No scope check
Someone assumes it’s probably covered.
- Team says yes
The work gets planned, built and delivered.
- Untracked extra work
The scope conversation happens too late.
With Scovara
- Small request
Same client, same “one quick thing”.
- Scovara check
Compared against the human-verified scope.
- Contract evidence
The relevant clause is quoted, with its page.
- Human decision
Your team decides what happens next.
How it works
From signed agreement to a clear answer.
Four steps. The AI does the reading; your team stays in charge of what counts as scope.
- 01
Upload your agreement
Add the signed SOW, proposal or contract. Scovara stores it privately and extracts the text, page by page.
PDF · DOCX
Northwind · AgreementReadyNorthwind_SOW_v3.pdf
PDF · 14 pages · 412 KB
- Stored in private storage
- Text extracted from 14 pages
- Ready for scope extraction
- 02
AI extracts the scope
Scovara drafts a structured scope from the document — each entry linked back to the exact text it came from.
Included · Excluded · Limits · Rules
Northwind · Scope draftAI draft- INCLUDEDBrand identity systemp.3
- INCLUDEDLaunch landing pagep.4
- LIMITTwo revision rounds per deliverablep.5
- EXCLUDEDVideo production and editingp.7
- RULEExtra work needs a written change requestp.8
- LIMITIntegrations listed in Appendix B onlyp.9
AI draft — not used for analysis until a person verifies it. - 03
Review & verify
Someone on your team checks the AI draft, edits or adds entries, and verifies it. Only a verified scope is used for analysis.
Human in the loop
Northwind · Scope reviewVerified- INCLUDEDBrand identity systemp.3
- INCLUDEDLaunch landing pagep.4
- LIMITTwo revision rounds per deliverableEditedp.5
- EXCLUDEDVideo production and editingp.7
- RULEExtra work needs a written change requestp.8
- LIMITIntegrations listed in Appendix B onlyp.9
Verified by Alex R. — now used for analysis - 04
Analyze client requests
Paste a client request. Scovara compares it with the verified scope and returns a classification with the contract evidence behind it.
In scope · Needs review · Potential out of scope
Northwind · Request analysisNeeds reviewClient request
“Can you quickly connect HubSpot to the contact forms?”
LIMITIntegrations listed in Appendix B onlyp.9Page 9 · §6.1 Integrations
“Third-party integrations are limited to the services listed in Appendix B.”
Needs reviewHubSpot isn’t named in Appendix B, and the agreement doesn’t say whether form connections count. Worth confirming before you say yes.
Northwind · AgreementReady
Northwind_SOW_v3.pdf
PDF · 14 pages · 412 KB
- Stored in private storage
- Text extracted from 14 pages
- Ready for scope extraction
Evidence first
Don’t just flag the request.
Show why.
A classification on its own is an opinion. Scovara shows the scope entry and the exact contract language behind every result, so the conversation starts from the agreement — not from memory.
Client request
“Can we get three more revision rounds on the homepage?”
Pasted · Request 021
Verified scope entry
LIMIT
Two revision rounds per deliverable
Human-verified · v2
Northwind_SOW_v3.pdfPage 5 · §4.2 Revisions
“Each deliverable includes up to two (2) rounds of consolidated revisions. Additional rounds are billed at the rates in Schedule A.”
Potential out of scope
Three more rounds goes beyond the two included per deliverable. Additional rounds are billable under Schedule A.
Quoted, not paraphrased
Evidence uses the agreement’s own wording, checked against the stored document text before it’s shown.
Tied to your verified scope
Each quote points to the human-verified scope entry it supports, limits or conflicts with.
Page and section, where available
Anyone on the team can find the clause without rereading the whole SOW.
Human in control
AI spots the boundary.
Your team makes the call.
Scovara never replies to a client or changes a project by itself. It gives you the analysis and the evidence; a person decides what happens.
AI drafts, people verify
An extracted scope is only used for analysis after someone on your team has reviewed and verified it.
Every decision is recorded
Who decided, when, and an optional note — saved against the request.
An aid, not legal advice
Scovara helps delivery teams read their agreements. It doesn’t give legal opinions or enforce anything on its own.
Request 014 · AI analysis
“Could you also create three short campaign videos?”
No decision yet·The AI result stays a suggestion until someone on your team decides.
Interactive preview · try a decision
Works with wherever requests arrive.
Paste requests by hand, or connect Slack and map channels to your projects. New messages in those channels are imported and each is analyzed on its own; messages in unmapped channels are ignored.
- Manual requestsAvailablePaste a request from any email, chat or call notes.
- SlackAvailableImport new client requests from mapped Slack channels.
- Microsoft TeamsComing soon
- EmailComing soon
Pricing
Simple monthly pricing.
Every plan includes the whole product. Plans differ only in limits.
Starter
$29/mo
3 active projects · 2 Slack channels · 100 analyzed requests / month
Pro
$59/mo
15 active projects · 15 Slack channels · 500 analyzed requests / month
7-day free trial. No credit card required.
FAQ
Questions about Scovara
What is Scovara?
Scovara is AI-assisted scope creep detection for client-service businesses. You upload a signed agreement, SOW, proposal or contract, verify the scope Scovara extracts, then check client requests against it. Each result quotes the contract language behind it, and a person on your team makes the decision.
How does Scovara detect potential scope creep?
It compares each client request with your verified scope (what's included, excluded and limited, and any rules) and classifies the request as in scope, needs review or potential out of scope. The evidence is quoted from your agreement and checked against the stored document text, with the page or section where available.
Does Scovara work without Slack?
Yes. You can paste a request from any email, chat or call notes. Slack is optional: connect it to import new messages from the channels you map to a project. Microsoft Teams and email imports are not available yet.
Can Scovara reply to clients automatically?
No. Scovara never sends messages to clients, in Slack or anywhere else. It can draft a change request or a client reply for your team to edit and finalize, and a finalized change request can be exported as a PDF for you to send.
How is Scovara different from project management software?
Project management tools track tasks, timelines and time once work is planned. Scovara answers an earlier question: is this new request covered by what the client agreed to? It doesn't manage tasks or track time; it reads your agreement and gives your team the evidence for a scope decision.
Is Scovara legal advice?
No. Scovara is an AI-assisted aid for reading your own agreements. It doesn't give legal opinions; for a contract dispute, talk to a qualified lawyer.
[ Before the next “can you also…” ]